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Company and project audits

Introduction​

Audit is the verification and validation process carried out by the administrative team. This module explains how to handle audit requests for companies and their projects.

Managing company audits​

Accessing companies to audit​

  1. In the admin menu, go to "Companies".
  2. The list of all companies is displayed.
  3. Filter by "Pending audit" status to see urgent requests.

Viewing a company profile​

  1. Click a company.
  2. The "Audit" or "Profile" tab lets you view all information.

Reviewing a company audit request​

Check the following:

Legal information

  • Does the legal name match the documents?
  • Is the trade register number valid?
  • Is the legal form consistent?

Documents

  • Are all required documents present?
  • Is each document readable, valid, and not expired?
  • Do document details match the profile?

Activity

  • Is the declared sector consistent?
  • Is the company description professional and honest?
  • Is the address verifiable?

Legal representative

  • Is the director’s ID valid?
  • Is the link between the director and the company established?

Creating a company audit​

  1. From the company record, click "Create audit".
  2. Complete the audit form:
FieldDescription
StatusApproved or Rejected
NotesInternal comments (not visible to the company)
ReasonIf rejected: detailed reason communicated to the company
  1. Click "Submit audit".

Updating an audit​

If you need to change an audit decision:

  1. Open the existing audit.
  2. Click "Edit".
  3. Update the status and information.
  4. Save.

Company audit outcome​

If approved:

  • The company receives a validation email
  • Its status becomes "Validated"
  • It can then submit investment offers

If rejected:

  • The company receives an email with the detailed reason
  • Its status becomes "Rejected"
  • It can correct and submit a new request

Managing project audits​

Accessing projects to audit​

  1. In the admin menu, go to "Projects".
  2. The list of projects submitted for audit is displayed.

Reviewing a project​

Verify:

  • Is the description complete and realistic?
  • Are project steps clearly defined?
  • Is the project consistent with the company’s activity?
  • Are timelines reasonable?
  • Are amounts requested justified by the project?

Creating a project audit​

  1. From the project record, click "Create audit".
  2. Complete the form:
    • Status (Approved / Rejected)
    • Internal notes
    • Rejection reason (if applicable)
  3. Submit the audit.

Updating a project audit​

  1. Open the project audit.
  2. Click "Edit".
  3. Update the information.
  4. Save.

Document management​

Accessing documents​

  1. In the admin menu, go to "Documents".
  2. The list of all platform documents is displayed.
  3. Filter by "Pending" status for documents to process.

Validating a document​

  1. Click the document to review.
  2. To view it securely: click "View document" (the system decrypts the document automatically).
  3. Verify that the document is compliant.
  4. Click "Approve" or "Reject".

Rejecting a document​

  1. Click "Reject".
  2. Select the rejection reason from the list:
    • Unreadable document
    • Expired document
    • Non-compliant document
    • Inconsistent information
    • Other (specify)
  3. Confirm.
  4. The user is notified with the reason.

Deleting a document​

If a document must be removed permanently:

  1. Select the document.
  2. Click "Delete".
  3. Confirm deletion.

Audit good practices​

  1. Process requests in submission order: first in, first out.
  2. Verify all documents systematically before validating.
  3. Write clear rejection reasons: help the company understand what to fix.
  4. Use internal notes for observations you do not want to share with the company.
  5. Act quickly: companies are waiting for your decision to move forward.

Previous : Module 4 — Offer validation
Next : Module 6 — Subscription management